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Town Clerk
Contact TypeContact Information
Contact:
Town Clerk
Assistant Town Clerk
Address:
140 Worcester Street
West Boylston, MA 01583
Phone:
774-261-4020
Fax:
774-261-4020
Hours:
Mon., Tues., & Wed.: 9 a.m. - 4 p.m.;
Thurs., Fri., 9 a.m. - 2 p.m.
Additional night hours by appointment
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Meetings and Agendas
Meeting and Agendas are posted on the West Boylston Municipal Calendar, at the Town Hall and the West Boylston Police/Fire Station.

Mission Statement
The Town Clerk's Office is often considered the core of local government, and serves as the central information point for local residents, boards, committees, government agencies and offices.

The Town Clerk's Office keeps official Town records and contracts, issue various licenses, permits, registrations and certificates, maintains and records vital records, and administers the Open Meeting Law and Ethics Law in regards to meetings of all town boards and committees. The Town Clerk's Office administer the Electoral and Town Meeting processes consistent with the Town Charter, Town By-laws and State and Federal Law, and in doing so, works in cooperation with Town officials, local Representatives and Office of the Attorney General, the Secretary of the Commonwealth, DOR Division of Local Services and the Department of Public Health.  The Office strives to provide public information in a courteous and timely manner and is committed to providing exceptional customer service.

It is the mission of this Office to provide quality service to town residents, town departments, as well as boards and committees in order to comply with state and local mandates of municipal law and Massachusetts General Laws.

Kim D. Hopewell
Town Clerk Kim D. Hopewell has lived in West Boylston since early childhood. Ms. Hopewell started her municipal career as a Certified Assessor and held the position of Assistant Assessor for the West Boylston Assessor’s Office from 1995-1999. She then transferred to the Town Clerk’s Office in 2000 where she assumed the position of Assistant Town Clerk. Ms. Hopewell was elected Town Clerk in 2002.

As Town Clerk she is responsible for the management of statutory Town Clerk functions including: maintenance of town records; coordination/administration of elections; issuance of permits and licenses; recording and reporting of vital statistics; and other duties pertaining to the functions of the Town Clerk in accordance with the provisions of more than 73 Chapters and 451 Sections of the Massachusetts General Laws.  She serves as the Burial Agent, HIPPA Coordinator, the Chief Election Official, Chief Information Officer, the secretary of the Board of Registrars, and the Federal 2010 Census Liaison. She is also the secretary of the Bylaws Committee, a member of the Scholarship Committee, as well as the Cultural Council. She is a member of The Worcester County Town Clerk’s Association, The Massachusetts Town Clerk’s Association and The New England Town Clerk’s Association. Ms. Hopewell acknowledges that her involvement with various committees, boards and associations allows her to gain knowledge and experience that is essential to her performance on the job and extremely helpful to the community.


In her career in town government, Ms. Hopewell has completed course work to obtain the Certificate of Achievement in Assessment Administration Law Procedure Valuation and MAAO Course 200 - Principles of Assessing Procedure, both from the Department of Revenue. She has taken over eighty classes offered by The Massachusetts Town Clerk’s Association, the Department of Public Health, the Office of the Attorney General, the Office of the Secretary of the Commonwealth and the Department of Revenue Division of Local Services. This extensive course work has afforded her with a wealth of knowledge of governmental procedures and requirements, legal mandates and Massachusetts General Law.

Ms. Hopewell, and has been appointed as a Notary Public and Justice of the Peace.

Ms. Hopewell serves as the co-computer administrator for the Town Offices and has extensive computer knowledge, being proficient in Microsoft Word, Access, Excel, PowerPoint, Adobe Acrobat , the State Central Voter Registry System . She serves as the Town’s designated Administrator to Division of Local Services Gateway. Ms. Hopewell writes Microsoft Access database and has written over 25 programs for use in the Town Clerk’s office and in support of other municipal offices such as the Board of Health and the Town Administrator. These programs save the town thousands of dollars in purchasing, license and support fees. Currently, Ms. Hopewell has completed data entry of Town Meetings, Appointments and the Birth/Death Indexing from the time of the Town’s incorporation in 1808 to the present. She  is responsible for creating the PowerPoint Presentations that have become popular at Town Meeting and has spearheaded the project of records digitization in order to protect and preserve Town documents for future generations. She also updates the Town Website as needed and adds to the First Class system of meeting calendars on a daily basis.  Ms. Hopewell has taught classes in Microsoft Access to the Worcester County Town Clerk’s Association. She has also assisted other Town Clerks in the development of their own programs appropriate for their particular needs.
 


 
Town of West Boylston 140 Worcester Street, West Boylston, MA 01583
Phone: 774-261-4010
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